Typed: 13^th April 2010

Approved by AirTV Committee: 14^th April 2010

Approved by AirTV Membership: 14^th April 2010

Approved by Student Activities Committee: 21^st April 2010

1. Name

The name of the society shall be "Air TV", hereafter referred to as 'the institution'.

2. Aims

The aims of the Institution shall be:

* To provide the students of The University of Stirling with an established media service composed primarily of student-generated video, which is broadcast through regular distribution platforms to established schedules.

* To provide a distribution medium through which the work of members can be shown to as large an audience as possible.

* To provide our members access to video production equipment and to familiarise students with film and television production, furthering their development and assisting towards careers within the video production industries.

* To seek advertising from other companies and organisations, to be shown alongside the output of the institution, in order to raise funds for the institution.

* To encourage members to undertake productions, both factual and fictional, in order to provide a diverse range of varied programmes to be shown.

* Where possible, to organise practical workshops and outside speakers.

* To continually pursue the development, growth and progression of the society and it's operations.

3. Membership

Membership shall be open to all registered students, members of staff and the spouses of both.

The standard membership fee shall be at the discretion of the committee.

Only registered members can hold a committee position and have voting rights. However, only registered students may hold the committee positions of Station Manager, Deputy Station Manager, Treasurer and/or Secretary.

4. The Committee

(1) Station Manager

The Station Manager shall be responsible for overall leadership of the institution (succeeded in times of their absence by the Deputy Station Manager). It is the job of the Station Manager to accept overall responsibility for the actions and operations of the institution, and to ensure the smooth co-ordination of the work of the committee and membership. They shall pursue the continual development and consistent output from the institution as a whole, encouraging and directing the actions of their committee and members. They must ensure the delivery of a competent, entertaining and informative quality media service, and maintain an enduring, enjoyable society for members.

(2) Deputy Station Manager

The Deputy Station Manager shall act as the second-in-command to the Station Manager, with a focus on supporting and enforcing their directives and ensuring the smooth operations of the society. After the Station Manager, the Deputy Station Manager takes responsibility for leadership and direction of the institution, taking a direct share in the direction of operations to a degree almost equal to the Station Manager. The Deputy Station Manager is successively accountable for overall leadership and responsibility of the society in times of the absence of the Station Manager.

(3) Secretary

The Secretary shall be responsible for ensuring the smooth communications within and made by the institution. It is the responsibility of the Secretary to collect significant information for both the committee and members and to ensure it is communicated (eg. such as sending minutes of the committee meetings to the committee). The Secretary also takes responsibility for overseeing the memberships of the institution, assisting and encouraging new members in joining and ensuring a high and growing membership rate throughout the year. The Secretary is responsible for dealing with all general enquiries made to the institution, and where necessary, redirecting enquiries to the relevant persons or committee members.

(4) Treasurer

The Treasurer shall be responsible for overseeing the financial operations of the institution, including expenses claims made by members of the institution and having a key interest in the fund-raising and promotional activities of the society. The Treasurer shall be responsible for ensuring the society maintains a healthy financial balance and avoiding financial strife.

(5) Head of Production

The Head of Production is in charge of ensuring the healthy development of ongoing productions, overseeing them to ensure they meet their deadlines, and working with the Heads of Drama and Features to help members in the practical production processes (eg. Securing interviews, planning locations and shooting, organizing crews, etc.), and helping members grow in confidence with producing and taking charge of their own content.

(6) Head of Technical

The Head of Technical takes responsibility for ensuring the upkeep of the technical standards of the institution, and the practical ability and competence of the membership. This shall be achieved by being readily available for, organising and co-ordinating training sessions and initiatives (though not exclusively, as members are of course eligible to train and assist other members), and helping assign members to different projects based on their interests, their skill level and the type of skills required.

(7) Head of Drama

The Head of Drama is responsible for the commissioning and creation of all scripted creative content for the institution (i.e. serials, short films, sketch shows etc). This would involve working with members at the grass roots of production regarding the writing and green-lighting stages of group projects as well as the overseeing and encouraging of member’s personal projects. Head of Drama would also work closely with Head of Technical and Head of Production to oversee said creative content to completion.

(8) Head of Features

The Head of Features is responsible for the commissioning and creation of all factual/feature based content for the institution (i.e. presenter based programming, live events, news, music and sport etc). This would involve working with members at the grass roots of production regarding the pre-production and green-lighting stages of group projects as well as the overseeing and encouraging of member’s personal projects. Head of Features would also work closely with Head of Technical and Head of Production to oversee said features content to completion.

(9) Publicity Officer

The Publicity Officer shall be responsible for raising and maintaining the profile of the institution, both internally throughout the University of Stirling community on and off-campus, and externally to the wider public. The Publicity Officer should oversee the majority of the publicity printed and maintained by the group, and shall take a key role in the graphic design and development of promotional documents such as posters, flyers, logos, etc.

(10) Events Officer

The Events Officer shall be responsible for taking charge of and assisting in organising events for the institution (eg. awards ceremonies, public screenings and internal events, pub quizzes, social evenings, etc.), aimed at the development and maintaining of the morale of members within the institution, and/or promoting the institution to the wider public.

(11) Sales Officer

The Sales Officer shall be responsible for seeking out various forms of advertising contracts to boost the funding of the institution, and to make the institution appear profitable and targeting businesses for potential investment. The Sales Officer is responsible for managing advertising contracts and ensuring they are performed as agreed.

(12) Equipment Officer

The Equipment Officer takes responsibility for maintaining the inventory of the equipment used by the institution; maintaining the condition of the equipment; recording any faulty developments of the equipment; and, where possible, replacing or fixing it. The Equipment Officer must ensure the smooth and fair operation of equipment use by the members of the institution, overseeing equipment bookings and editing suite hire times on a fair and equal basis, and ensuring there are no scheduling clashes of these bookings.

(13) Distribution Officer

The Distribution Officer shall be responsible for ensuring the consistent widespread availability of AirTV's output. They will take charge of scheduling programming, ensuring content is made available once completed (ie. putting videos online, creating show DVDs, etc.), holding responsibility for archiving and backing up existing material and making it readily available, and working with the Publicity Officer to ensure the continuing growth of AirTV's audience.

(14) Online Officer

The Online Officer shall be responsible for developing and maintaining the online operations of the institution. They will oversee the correction of any faults that develop, and work to continue developing, expanding and improving these facilities.

At the discretion of the committee, and where elected by members of the institution at society elections (and with the obvious exception of the Station Manager and Deputy Station Manager roles), it shall also be possible each of these committee roles to have a "Deputy" appointed, who would assist as Deputy to the specified committee role and take secondary responsibility for the running of that position.

Members who hold committee positions are free to step down from these positions at any time. To do so the member must notify the institution’s elected Secretary who will then note the resignation.

Committee for successive academic years should be elected at the AGM. However, in the event of positions still being available or becoming available throughout a semester, elections may be held at regular membership meetings. Committee are to be elected by the membership through a simple majority vote. This may be by a simple show of hands or through a secret ballot.

5. Committee Meetings

The committee shall meet regularly, at least once a fortnight. Where matters of debate and vote are held within committee, the Station Manager (or in his/her absence, the Deputy Station Manager) shall have, in the case of a tied vote on issues by committee, the deciding vote.

6. General Meetings

These shall be held at least once each semester and shall be convened by the Station Manager or, in his/her absence, the Deputy Station Manager. An EGM shall be called upon the receipt of a request signed by ten persons, or at least 10 percent of the membership (whichever figure is the least).

7. Annual General Meeting (AGM)

This shall be held at least four weeks before the end of the spring semester in an academic year of the institution. With the exception of the Station Manager, who shall be elected within the main body of Student Union annual elections, the successive committee for the following academic year shall be elected from existing institution members.

8. Affiliation

The institution may be affiliated to the The University of Stirling Student's Union and such other organisations as a committee majority deem desirable (eg. NaSTA), as decided by a simple show of hands at a meeting of the committee, unless receiving written disapproval from the University of Stirling Student's Union.

9. Conduct & Disciplinary Procedures

The membership and committee of the institution shall be bound by the following Conduct & Disciplinary Procedures.

(a).  Where a committee member misses five of the committee meetings in a single semester without apologies, they shall forfeit their committee position. This position will then re-open for election as per the standard committee election procedures at a General Meeting of the society. The person who has forfeited their position remains eligible to re-run for their position but must do so through the standard committee election procedures.

(b). With agreement made by a committee majority vote, the committee of the institution may elect to take relevant disciplinary procedures when dealing with either society members or other committee members on matters of discipline or conduct.

(i.)In this event, a formal Disciplinary Meeting will be held where the member will be asked to formally discuss their conduct. After this a discussion is made by the committee regarding a suitable disciplinary procedure, then voted on by the committee (which may be made by a secret ballot). The member will then be informed of this decision and the disciplinary procedure will be enforced.

(ii.)In the event of a committee member being subjected to this procedure, they will be unable to take part in the vote regarding disciplinary measures for themselves.

(iii.)Procedures may include, but are not limited to; verbal warning, formal written warning, banning from use of society equipment, a suspension period, loss of a committee position, or in extreme circumstances, expulsion from the institution.

(iv.) In the event of a member not turning up for their Disciplinary Meeting, or refusing to agree to attending one, a decision regarding relevant disciplinary procedures may still be made by the committee by following the above committee discussion and voting processes. However, in the event a member is unable to attend an arranged Disciplinary Meeting, at least two more opportunities to arrange an agreed time should be made and formally documented.

(c). In the event of an individual being expelled from the institution, the expulsion period will be valid up until the end of a single academic year. No refund for membership fee will be granted. A record of any expulsion will be held by the institution.

10. Changes to the Constitution

For a constitutional change to be binding, it shall have to been passed by a simple majority vote (which may be held by a secret ballot) at a General Meeting of the society, and have then been approved by the Finance Committee or Student Activities Committee of The University of Stirling Student's Union.